If you employ someone on a salary, you might want to direct your eyes over here!
In an effort to ensure that those employed under an annualised salary arrangement are not disadvantaged, the Fair Work Commission (FWC) has recently made a decision to clarify and add additional provisions for annualised salaries within a number of Modern Awards (check out a list of the affected Awards below).
Most of these Awards already include some guidance around how employers should be making arrangements for employees on an annual salary, however the FWC is beefing up these requirements and also including the provisions within the following Awards that currently don’t have clauses relating to annualised wages, including Health Professionals Award, Horticulture Award and Pastoral Award.
There hasn’t been a date set for these changes, yet, but it’s a great time to become familiar with them and also get reacquainted with the Modern Awards relevant to your team (see more about this in our recent blog).
Remind me again what we’re currently doing?!
This does differ between Awards but, most commonly employees must be informed what provisions of the Award their salary is intending to cover (e.g., leave loading, overtime rates, allowances, etc), and ensure that their salary is equivalent to, or higher than, what they would be entitled to if they were paid on an hourly basis for completing the same work.
The main concern of the FWC seems to be that there is currently no requirement for any evidence that the employee is not disadvantaged by this arrangement, or any concrete way for employer or employee to know if this is the case.
So, what are the proposed changes?
To ensure there is more transparency in the calculation of annual wages, and that reviews are occurring regularly, the changes that are likely to come into effect shortly require employers to:
outline the specific method of calculating the annualised salary based on the provisions of the Award and provide to the employee;
keep records of the hours worked each day, including starting and finishing times, and unpaid breaks, for each employee to sign off on each pay period;
utilise the records above to review each employee’s arrangement annually and reconcile any underpayment compared with the entitlements of hourly wages;
set an outer limit of ordinary hours and overtime hours to be worked, and where employees work in excess of these hours, pay additional amounts in accordance with the Award.
No word on how this will impact those on part-time annualised wages at this stage, but I’m sure you can see there is some additional calculations and paperwork coming your way for your full timers! By getting your sheets in order (time sheets and spreadsheets!) should help greatly to simplify the process, and don’t forget to reach out if these tasks make you want to poke your eyes out!
These Awards will be affected:
Banking, Finance and Insurance Award 2010
Broadcasting and Recorded Entertainment Award 2010
Clerks Private Sector Award 2010
Contract Call Centres Award 2010
Health Professionals and Support Services Award 2010 (no current provisions)
Horticulture Award 2010 (no current provisions)
Hydrocarbons Industry (Upstream) Award 2010
Legal Services Award 2010
Local Government Industry Award 2010
Manufacturing and Associated Industries and Occupations Award 2010
Marine Towage Award 2010
Mining Industry Award 2010
Oil Refining and Manufacturing Award 2010
Pastoral Award 2010 (no current provisions)
Pharmacy Industry Award 2010
Rail Industry Award 2010
Restaurant Industry Award 2010
Salt Industry Award 2010
Telecommunications Services Award 2010
Water Industry Award 2010
Wool Storage, Sampling and Testing Award 2010
If your people are getting geared up for salary reviews, we put together our top tips on Surviving Salary Review Season in a recent blog!